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Here we use the UK VAT filing process as an example to demonstrate our tax calculation and VAT filings submission workflow.

Step 1: Locate the Company and Access Filing Details

First, Click VAT+ > Filings, go to the "Pending Submission" page and search for the company you need to file for. Click "Submit" to enter the tax calculation page. Here, you'll see the core VAT filing details for the selected company. These include the VAT number, declaration type, declaration period, declaration deadline and tax payment deadline. No action is needed at this stage—simply click "Next step" to continue.

VAT Filings Workflow and Tax Calculation Guide

VAT Filings Workflow and Tax Calculation Guide

Step 2: Upload Sales Data

In this step, you can either click to upload your file or simply drag and drop it into the upload box. The system will automatically recognize and match the sales data to the correct sales platform. Currently, sales data from Amazon and AliExpress can be recognized automatically. Other data will be matched to the "Other Platforms" category by default. You can manually select the platform name and enter the gross sales amount (tax included).

VAT Filings Workflow and Tax Calculation Guide

Step 3: Calculate VAT

Next, click "Start calculating taxes" to proceed. The "Tax Calculation Results" page will display the calculated total net sales amount with and without VAT withholding across all platforms. You can also download detailed calculation sheets for Amazon or AliExpress transactions. These sheets will show a breakdown of VAT calculations for each individual order.

VAT Filings Guide

VAT Filings Guide

Step 4: Add Additional Deduction Items

Click "Next step" to go to the "Add additional declaration items" page. Here, you can add other types of deduction items supported by different countries, such as C79/C88, UK domestic purchase invoices, and Invoices of other companies.

VAT Filings Guide

Step 5: Enter Deduction Item Details

Click "Add Deduction Item" to bring up a fill-in guide. When adding deduction items, reference instructions and sample documents are available in the top-left corner at any time. Click "Continue to add," then select the appropriate deduction type and upload your supporting documents. The system supports various file formats and allows multiple documents per entry.

VAT Filings Guide

Step 6: Review and Confirm Declaration Details

Enter the corresponding amount in the "Amount" field. Scroll down to see a real-time summary of the total for each deduction type.

VAT Filings Guide

Click "Start declaration" to view the "Declaration Details" page. This page summarizes all VAT filing details, including all entries and their respective amounts. For easy reference, the VAT amount payable is highlighted in red.

VAT Filings Guide

Step 7: Submit the Declaration

Review the tax confirmation letter preview. Once everything is confirmed to be accurate, click "Submit" to complete the process.

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